Focus on Your Strengths and Delegate Your Weaknesses.

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HOW TO USE A PERSONAL/VIRTUAL ASSISTANT

Imagine having your own personal assistant without the requirements of hiring full time staff, worrying about payroll, or scheduling.  This dream can be your reality!  There are numerous ways that a personal assistant can help organize your busy life.

 Administrative Duties:  Let’s face it, these are necessary but take time away from your passion.  Schedule meetings and appointments, return customer calls, process mailings and newsletters, data entry, e-mail and vendor management…

 Bookkeeping:  Keep the IRS off your back with routine bookkeeping, receipt management, accounts payable, account receivables…

 Courier:  Need a signature?  Pick-up and Delivery of documents, packages, office supplies, gifts, flowers…

 Compliance:  It’s hard to keep up with all the changes.  HIPAA training, compliance plans, regulations…

 Organization:  The average person spends 55 minutes each day looking for things they cannot find.  Office workspace, desk top, paperwork, systems, business cards, mobile desk…

 Research:  Necessary but takes a lot of time.  Internet research for content, blogs, competition research, large ticket purchases, vendor pricing and services…

 Travel:  For that business trip, long weekend or vacation that you have worked so hard for!    Itineraries, airfare, hotel, rental car, destination information…

About the Author: Sheri Miller is the Owner of Another You, LLC, a Business Concierge/Personal Assistant service in the Dayton, Ohio area. Sheri helps small business owners save time and money by taking care of their day-to-day administrative tasks. Think of her as your right hand while your left hand is growing your business. http://www.anotheryouerrands.com 937-416-2207

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The Networking Event…To Go or Not To Go

networkclockBefore you leave your office you take a look at the calendar to prepare for tomorrow.  There it is… that networking breakfast, lunch or meeting.  Also on tomorrow’s calendar is a mile long “To Do List” of things you HAVE to get done.  What do you do?

I opened my Personal and Business Concierge service, Another You,  almost a year ago.   Like with most start-ups, I had a lot more time than actual work.  In the beginning.  I considered Networking to be my full-time job.  I had to get my name out there!  I needed to build a network of people who I could refer to, count on, and hold me accountable.  I understood that building relationships would build my business so I visited as many networking groups in the Dayton area as I could find.  After a few meetings, I joined as many as my small budget would allow.  For the past 6-9 months, it has not been uncommon for me to have 5-7 networking events scheduled on my calendar each week.  I agree with  Alan Collins , that, “Pulling a good network together takes effort, sincerity and time.”

Because I am blessed, have worked hard and have had the help of supportive people in my life, my business is really starting to grow!  Now I find that I am having a hard time fitting in client work, networking, and the administrative tasks of my business.

  • Decisions:  If you skip the networking meeting and use that time to work, you might actually be able to complete and cross off most items on your To Do List.  That then leaves time in the day for family, friends; whatever you enjoy.  Work-life balance is very important.
  • Decisions:  I find that networking can be fun.  My business has grown because of  networking.  I am still looking for new clients and feel that networking is the best way to market my small business.   Cindy Gaboury Co-Owner of Audio, Etc. , who I met through networking says,  “If it was important enough to you to add to your calendar, then you should attend the event.”

So how do you decide on how many networking events you attend?  How many events do you add to your calendar that you do NOT attend?  How much time do you devote each week to networking? Just how important is networking to your business?

headshot     About the Author: Sheri Miller is the Owner of Another You, LLC, a Personal and Business Concierge service in the Dayton, Ohio area.   Sheri helps busy people with a focus on the small business owner.     Think of her as your right hand while your left hand is growing your business.        937-416-2207

 

 

What does your Priority List look like?

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While I was out digging up a few dandelions that had sneaked into my new spring  lawn, I noticed my neighbor’s grass.  From the road his lawn appears to be full and green but when you take a closer look you see that instead of grass, his lawn is mainly weeds. My neighbor has a wonderful home that is beautifully decorated and he is constantly working on it to keep it looking very nice.  His home is definitely on his priority list.

A priority is a thing that is regarded more important than another thing. Each of us has different items on our priority lists. What decides our priorities? How do our lists change with our life transitions? What does the list of a small business owner look like?

Good business planning must involve the setting of priorities. Priorities might include money (cash flow and expenses), customer service, networking and making sure your service or product is the best that you can provide. I wonder how many business owners have TIME on their priority list. Do we schedule FAMILY and FRIENDS on our list? Is ME time a priority?

Work–life balance is a concept including proper prioritizing between “work” (career and ambition) and “lifestyle” (health, pleasure, leisure, family and spiritual development. It is so important to both the health of your body and mind and the health of your relationships to have a balance between work and life. Where does work-life balance fit on your priority list?

As a small business owner when was the last time you studied your priority list?  Is your list conducive to a work-life balance?   Do you need to delegate tasks to someone else to free up time? What if you took most of your workday to do the tasks that excite you and that you are great at and then simply delegate the other stuff to someone else?  Outsourcing just 4 hours out of a 40-hour work week gains you a 10% increase in time that you could be spending on yourself, your family and your friends.

Steven Covey suggests that, “The key is not to prioritize what’s on your schedule but to schedule your priorities.”  My neighbor, Donnie, is a hard worker and a great neighbor; but one who has not scheduled his lawn on his priority list!

If you are a small business owner that has few hours a week of tasks that you would like to delegate, I would be happy to discuss how I could help you.

headshot  About the Author:  Sheri Miller is the Owner of Another You, LLC, a Personal and Business Concierge service in the Dayton, Ohio area. Sheri helps busy people. She provides support for both the individual and the small business owner. http://www.anotheryouerrands.com 937-416-2207